What Admissions May Request
Requested documents depend on student type and program goal. Many applicants begin with unofficial records for advising, while official documents may be requested later for verification, transfer review, or specialized program planning.
- High school or secondary school transcript.
- College or university transcript.
- English-language study or proficiency information.
- Course descriptions for prerequisite review.
- Name or contact changes that affect records.
Unofficial and Official Records
Unofficial records are useful for early conversations because they help advisors understand completed coursework. Official records may need to be sent directly from the issuing school or through an approved records service when final verification is required.
International and Translated Records
Students with records from outside the United States should provide the clearest available academic documents. Admissions may ask for translations, course descriptions, grading information, or additional review before advising can make placement recommendations.
Document Quality
Files should be readable, complete, and connected to the applicant's legal or current name. Screenshots may not contain enough information. Students should keep copies of documents and confirmation messages in case a file must be resubmitted.
Privacy and Access
Academic records are used for admissions, advising, placement, and student service purposes. QHCC limits access to personnel who need the information to support enrollment and academic planning.
Records for Prerequisite Review
Students who want to enter a course with a prerequisite should provide records early. Advisors may need course descriptions, syllabi, grades, or prior college catalog information before recommending placement into a higher-level course.
Name or Contact Differences
If records show a former name, different spelling, or older contact information, students should tell admissions before documents are reviewed. Clear identity information reduces delays and prevents records from being matched to the wrong file.
Keeping Personal Copies
Students should keep copies of all submitted records, translations, confirmation messages, and document requests. Personal copies are useful when a file must be resubmitted or when an advisor asks about a course history during an appointment.
Document Planning Table
Not every student needs every document. Admissions will identify what is useful based on student type and goal.
| Document | When It Helps | Planning Note |
|---|---|---|
| High school transcript | First-time college and recent graduates | Useful for placement and academic background |
| College transcript | Transfer, returning, and visiting students | May support prerequisite and course planning |
| Course descriptions | Students seeking higher-level placement | Helpful when course titles alone are unclear |
| English-language records | ESL, international, or multilingual students | Supports English placement conversations |
| Translation or evaluation | Records issued outside English | May be requested for clear review |